The Dream Wedding Studio

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This Agreement is Between

THE DREAM WEDDING STUDIO hereinafter referred to as the Photographers / Videographers” service provider  contracting client collectively referred to as the Parties. The package list and price list and/or documents (invoices) attached to this contract or emails are integral parts of this document. The contract terms, agreement, and price list are the only legally binding documents between the Parties.

Contracting Parties

Service provider Name: The Dream Wedding Studio
Address Name: P.O.Box 6707, Zimbali, Ballito, 4418

Phone: 0780112658

Email: info@thedreamweddingstudio.co.za
Website: www.thedreamweddingstudio.co.za

Contracting Client

AGREEMENT/JURISDICTION:
The person(s) engaging in the services of: The Dream Wedding Studio, known as
video and photography service provider, shall provide services to photograph and or
film their wedding and related events to the best of their abilities, in the manner
described in this document. This is a binding contract which incorporates the entire
understanding of the parties, and any modifications must be in writing, signed by both
parties, and physically attached to the original agreement.
The laws of the Province of Kwa Zulu Natal shall govern this contract, and any resulting
arbitration shall take place within Durban, South Africa.
Client assumes responsibility for all collection costs and legal fees incurred by service
provider should enforcement of this contract become necessary. In the event that any
part of this Agreement is found to be invalid or unenforceable, the remainder of this
Agreement shall remain valid and enforceable.
Any failure by one or both parties to enforce a provision of this Agreement shall not
constitute a waiver of any other portion or provision of this agreement.

BRIDAL AND GROOM PREP
The Dream Wedding Studio shall photograph and video the last hour of the bridal prep.
Bridal prep locations will be contained between Durban and Stanger at no extra travel costs.

Any travel time outside this jurisdiction will bear a travel cost at R6.83 cents per km to and fro.
Bridal preps will only be done only if stipulated in the package chosen. Please note that if the
grooms dress up location is different to the brides dress up location, the groom’s preparation
session will not be covered unless an additional photographer / videographer is requested from
The Dream Wedding Studio in a timely manner. An Additional photographer / videographer will
come at an additional cost. If the bride is not ready for the bridal shoot as time arranged initially,
the staff can stop immediately and move to the wedding location to rig up gear and prep for the
wedding.

MAKE UP
It will not be the responsibility of The Dream Wedding Studio if inferior quality make-up is used
on the brides face. In the event if make-up melts of the face of the bride due to weather
conditions or room temperature, The Dream Wedding Studio will not be held responsible for
this. It is imperative the contracting client keeps on standby a designated person or persons to
monitor the bride’s appearance on stage.

CREATIVE PHOTOSHOOT
This is an agreement for both parties to settle on a desired location of choice to complete your
photo shoot. Any beach shoots will be left to the discretion of The Dream Wedding Studio staff
whether it should be undertaken or not depending on the weather conditions on the day of the
shoot. Any threat to photo or video shoot gear is observed during bad weather conditions or
theft the designated staff will cease all work and collectively seek alternate arrangements with
the couple for a different location. Your photo shoot is set on an agreed time of one (1) hour.
Any delays from the wedding party shall hinder the time frame of the wedding. Photo poses is
the responsibility of The Dream Wedding studio and the best possible will be used. The client is
most welcome to present their choices of poses that can be used at the shoot. The shoot is
designated for the couple and its retinue and immediate family only. The photographer has the
right to refuse unnecessary members of the family insisting on taking their individual photos.
If a photo shoot is chosen at The Chris Saunders Park, Gateway, Durban or any other it is the
responsibility of the client to make sure the park is opened to the public on the day of the shoot.
Botanical Garden Durban shoots will not be done after 5pm due to safety reasons. The staff
and the couple can also refuse to go very deep into the busy areas to photo shoot as this could
hinder the safety of the couple or the staff.

UNLIMITED PHOTOGRAPHY
This is a beautiful option that is offered in certain packages which also carries a fair
usage policy. If its noticed that any un-necessary person or persons other than the
couple and its immediate family is insisting on taken photos outside the discretion of the
wedding or event proper the photographer will have the right to refuse this privilege. The
Dream Wedding Studio shall cover the event proper including décor, food, artists,
guests, family group photos with the couple only and portrait imaging including
Videography.

DEPOSIT AND PAYMENT:
Client shall reserve / book the time and date of services and pay a non-refundable
deposit, ONLY a 24 hour cancellation shall bear full refund of deposit.

No date is reserved until the contract and deposit are received. The balance due for the
services must be paid in full no less than 30 days before the event date or agreed upon
with the client to pay on receipt of goods.
In the event Client fails to remit payment as specified, the service provider shall have
the right to immediately terminate this Agreement with no further obligation, retain any
monies already paid, and not attend this event. Unless the contract is canceled, the
deposit fee shall be applied to the photography fee total.

CANCELLATION:
If for any reason, Client cancels this contract before the event date, The Dream
Wedding Studio will keep the deposit. Cancellation must be made in writing, signed by
the contracted party, and delivered direct to service provider. If the Client fails to supply
written cancellation as specified before the wedding or other event date or cancels
within 30 days of the event date, the Client shall be required to pay the full balance due.

RESCHEDULE:
In the event that Client reschedules the wedding and The Dream Wedding Studio is
able to rebook the original wedding date, Client will receive credit for all monies already
paid. A new contract may be required. The new package price will reflect pricing in
effect when the date change occurs.
In the event that Client reschedules the wedding and The Dream Wedding Studio is
unable to rebook the original wedding date, Client forfeits the deposit but will receive a
credit for all other monies paid. Credit may be applied to wedding coverage within one
year of original date provided The Dream Wedding Studio is available.

LIABILITY:
If The Dream Wedding Studio or its agents are unable to perform any or all of the
duties herein for any reason, including but not limited to, fire, transportation problems,
acts of God, accident, illness, or technical problems, and if we cannot provide another
competent professional, all money received by The Dream Wedding Studio , minus
expenses, will be returned to Client, and The Dream Wedding Studio shall have no
further liability with respect to this agreement. This limitation of liability also applies to
any loss/damage of photographs or failure to deliver photographs for any reason.
Liability for a partial loss of photographs shall be pro-rated based on the percentage of
total. The sole remedy for any actions or claims shall be limited to a refund whose total
amount cannot exceed the total monies paid by Client under this Agreement during the
time preceding the date on which such liability arises.

PHOTOS & VIDEO ON FLASHDRIVE OR DVD DISC
Upon receipt of a photos and or video on disc or hard drive, Client accepts all
responsibility for archiving and protecting the photographs and video. The Dream
Wedding Studio does not permanently archive image/ footage files. The Dream
Wedding Studio is not responsible for the lifespan of any digital media provided or for

any future changes in digital technology or media readers that might result in an inability
to read discs provided. It is Client’s responsibility to make sure that digital files are
copied to new media as required.

Photo Book Process:

  • Once the event is over we will take an average of 30 days to air brush your
    photos
  • Once we are satisfied that the photos are ready we will then handover all the
    pictures to you for the selection process. NB: If there’s a balance on the account
    it will be the discretion of the company to watermark the pictures.
  • Once you receive the pictures it will be your responsibility to back up your
    pictures at many places as possible for safety
  • You will then select 120 of the photos of your choice for the photo book
  • From the day we receive your selected photos , you will need to allow an
    average of 30 to 60 days for us to Photoshop if necessary , design the book and
    handover to the lab for printing and binding
  • Once the design is with the lab they normally take an average of 7 days to
    complete the book. If the lab goes over this time please take note this will be
    beyond our control. We will not be held liable for delays beyond our control
  • We guarantee a beautiful final handover of your book once received from the lab
  • Once full balance of the account is paid then only will your video and photo book
    be handed over to you

PRICING:
Services or merchandise not included in this initial contract will be sold at current price
when an order is placed. All prices are subject to change at any time without notice.
Credit vouchers have no intrinsic cash value and may only be applied toward
merchandise purchased from The Dream Wedding Studio. All print/album credits and
sessions must be used within 6 months of web gallery posting or photographer may
substitute a product of reasonable value to fulfill any outstanding credit balance.

RESPONSIBILITIES:
Unless agreed upon in advance, The Dream Wedding Studio shall be the exclusive
photographer and or videographer retained for the event. The Dream Wedding Studio
may bring up to two assistants at its discretion one videographer and one photographer.
Other vendors as well as semi- professional photographers must not obstruct or
interfere with the official photography / Videography and are not allowed to take any still
photos during formal sessions. Wedding guests may take photos, but it is the
responsibility of the Client to prevent family and friends from interfering with The Dream
Wedding Studio duties. The Dream Wedding Studio is not responsible for compromised
coverage due to causes beyond her control such as other people's camera or flash, the
lateness of the bride, groom, family members and bridal party members or other
principles, weather conditions, schedule complications, rendering of decorations, or
restrictions of the venues or officiate.

Photographer is not responsible for existing backgrounds or lighting conditions which
may negatively impact or restrict the photography / video coverage.

MEALS
It will be the responsibility of the client to provide (1) meal and refreshment to staff of
The Dream Wedding Studio during the guests meals. The staff will ensure no footage
time loss will be incurred during this time.

HARASSMENT:

Ensuring the appropriate behavior of all guests and other persons at the wedding and
other events covered by The Dream Wedding Studio shall be the responsibility of Client.
In the event The Dream Wedding Studio or its employee experiences any inappropriate,
threatening, hostile or offensive behavior from any guest or other person at the wedding
or other event (including, but not limited to, unwelcome sexual advances and verbal or
physical conduct of a sexual nature) then the following process shall be followed:

First offense: a verbal warning will be issued to a family member of the client;
Second offense: the offending person will be required to leave the wedding or event;
Third offense: The Dream Wedding Studio will end Event coverage immediately and
leave the event, The Dream Wedding Studio shall be entitled to keep all monies paid
hereunder and client agrees to relieve and hold The Dream Wedding Studio harmless
as a result of incomplete wedding or event photography / Video coverage.

COVERAGE:
The Dream Wedding Studio will provide coverage for the dates, locations and
continuous hours specified in this Agreement. Additional travel or coverage hours may
be added by agreement on the wedding day and must be paid in full before any photos
or products are released to the Client. Every reasonable effort will be made to take
requested pictures, but no specific pose or photograph can be promised. Any lists
supplied will be used for organizational purposes only. Images determined by the
photographer to be substandard or duplicated may be edited out.
The Dream Wedding Studio will use its professional judgment and sole discretion to
select which photos to deliver. Such selection shall constitute all images that will be
made available to Client.

IMAGE PROCESSING/PRINTING:
Unless agreed upon prior to any editing work, high-resolution discs and/or proof sets
may contain a mixture of color, black and white, and selective color images. An
alternately colored version of a photo may be purchased at the current rate. Limited
color correction and/or retouching are included at Photographer's discretion. Client may
request further changes for an additional charge. The Dream Wedding Studio is not
responsible for any prints that are not ordered directly from him. For best results, clients
with the high-resolution files should order their prints through a reputable lab.

 

MODEL RELEASE:
This contract serves as a model release giving The Dream Wedding Studio the
irrevocable right to use the photographs in all forms and in all media and in all manners,
without any restriction as to changes or alterations, for advertising, trade, promotion,
exhibition, or any other lawful purposes. The Dream Wedding Studio can grant use of
the images to third parties and all compensation for use and credit for the images
remain the property of The Dream Wedding Studio. Client waives any right to inspect or
approve the photograph(s) /video, finished version(s) incorporating the photograph(s),
or the use to which it may be applied, including written copy that may be created and
appear in connection therewith. This release is binding on the Client, their legal
representatives, heirs, and assigns.

COPYRIGHT:
All photographs taken by The Dream Wedding Studio are its property, will remain its
property and are protected by South African Copyright Laws. Client hereby waives any
claims for ownership, income, editorial control and use of the images or video. Violators
of this federal law will be subject to its civil and criminal penalties.

REPRODUCTION:
Client agrees to purchase prints directly from Photographer unless in possession of high
resolution digital files. Client agrees not to scan copy or reproduce images in any
manner without written permission. Should The Dream Wedding Studio become aware
of reproduction without permission, Client will remit a usage fee of R4000 per image,
per usage to Photographer. If high resolution digital files are purchased, a written
release will be supplied with those files. The release grants Client the right to reproduce
the images provided for their personal use only and does not allow the photos to be
altered, sold or published. Client further agrees not to supply images to any third parties
(including vendors associated with the wedding or album designers).

BOOKING FEE/DEPOSIT:
In the event of the Clients cancelling the wedding for whatever reason the booking fee is
non-refundable. It will be considered as liquidated damages to The Dream Wedding
Studio.

FINAL REQUISITE
Client agrees to confirm the schedule one-week prior to the event and to send the
Photographer a copy of the invitation prior to the wedding or other event. .Notification of
any changes in schedule or location must be made in a timely manner. Changes can be
made by phone with a follow-up email for documentation. If email is sent, confirmation
of receipt must be obtained.

PROMOTION
The Dream Wedding Studio shall have the right to advertise any promotion and shall not be applicable to booked clients if the cost is lower